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Application of Field Offices and School Personnel for PNPKI Digital Signature

Application of Field Offices and School Personnel for PNPKI Digital Signature

The Department of Education (DepEd) through the Bureau of Human Resources and Organizational Development (BHROD) and the Information and Communications Technology Service (ICTS), in partnership with the Department of Information and Communications Technology (DICT), has started processing applications for the Philippine National Public Key Infrastructure (PNPKI) Digital Signature.

“Public Key Infrastructure (PKI) allows users of public networks like the Internet to exchange private data securely. PKI is essentially a set of hardware, software, policies, personnel, and procedures needed to create, manage, distribute, use, store and revoke digital certificates. The PKI is one of the core services being offered by the Department of Information and Communications Technology (DICT) that will foster trust in the government by ensuring secure and reliable online transactions.” (Source: )

At the outset, this initiative is expected to

  1. support business as usual without sacrificing the safety of signatories and employees routing physical documents;
  2. foster trust between offices by ensuring secure and reliable online transactions;
  3. successfully integrate the use of digital signatures in the process flow and vastly increase acceptance on the integrity of official documents within and outside the Department; and
  4. prevent the transmission of COVID-19 on widely used official documents.

Normally, government employees are instructed to apply individually and produce the needed requirements. However, due to the huge number of DepEd personnel, DICT has granted processing of applications through bulk registration. While waiting for updates on the request to waive all the needed requirements, all DepEd personnel are advised to fill-out the application form.

Currently, DepEd is processing the application of the Management Committee (MANCOM) members, Central Office personnel with procurement-related roles and DepEd PNPKI Secretariat.

To expedite the process in the field, especially for those who will serve in the 2022 National and Local Elections, the following activities will be conducted:

  1. Virtual orientation and demonstration on the use of the Learning Management System (LMS)
  2. Asynchronous (or self-paced) virtual orientation and submission of PNPKI requirements through the LMS

Note: Both activities will run from 29 July to 25 August 2021. More details will be provided in a separate Memorandum.

The Regional Information Technology (IT) Officers are hereby designated as the Regional PNPKI Focal Persons, while Division IT Officers shall be the Division PNPKI Team Leads, effective immediately. Regional and Division Personnel Officers will also form part of the PNPKI Team. The responsibilities and duties of the PNPKI Team will be issued in a separate Memorandum.

The DepEd PNPKI Resources such as forms, guides and samples are already available at . The content on this link including the process flow and other materials will be regularly updated before the start of activities.

For more information, questions and concerns on this subject, kindly contact Ms. Niña Rica Bernas, Technical Assistant II of the ICTS – User Support Division (USD), through Microsoft Teams or email at [email protected] .

OUA MEMO 00-0721-0129 part 1

OUA MEMO 00-0721-0129 part 2