DepEd School Forms
Reports and various forms will always be part of a teacher’s life. A percentage of teacher’s time is devoted to accomplish and comply necessary forms every school year.
This DepEd school forms are reports related to students progress, school updates and other important documents. The Department of Education provides and releases official school forms templates so teachers can easily consolidate the data
What are these forms and what its purpose?
- SF 1 or School Register – It is considered as master list of class enrollment
- SF 2 or Learner’s Daily Class Attendance- A form use to record attendance, absence, or tardiness of learners
- SF 3 or Books Issued and Returned – It’s the list of books (by title) issue to/returned by learners
- SF 4 or Summary Enrollment and Movement of Learners – A form use for enrollment count, transferred in/out and dropout by grade level
- SF 5 or Report on Promotion – List of promoted/retained by class
- SF 6 or Summary Report on Promotion – Number of promoted/retained by grade level (Summary of SF 5)
- SF 7 or Inventory of School Personnel – List of school personnel with basic profile and teaching load/assignment
- SF 8 or Learner Basic Health Profile – Per learner assessment of Body Mass Index
- SF 9 or Learner Progress Report Card – Individual academic, behavioral and attendance report by quarter
- SF 10 or Learner’s Permanent Academic Record – Individual academic record by quarter and formerly form 137
School Forms Matrix
| Code and title of forms | Description | To be prepared by | Mode of preparation | Schedule |
| SF 1 – School Register | Master list of class enrollment | Class adviser | LIS | Beginning of school year (BoSY) and as needed |
| SF 2 – Learner’s Daily Class Attendance | Recording of attendance, absence, or tardiness (template with name of learners) | Class adviser | Partially through LIS and manual | Daily |
| SF 3 – Books Issued and Returned | List of books (by title) issue to/returned by learners | Class adviser | Partially through LIS and manual | BoSY and End of school year (EoSY) |
| SF 4 – Summary Enrollment and Movement of Learners | Enrollment count, transferred in/out and dropout by grade level (Summary of SF 2) | School head | LIS | monthly |
| SF 5 – Report on Promotion | List of promoted/retained by class | Class adviser | LIS | EoSY |
| SF 6 – Summary Report on Promotion | Number of promoted/retained by grade level (Summary of SF 5) | School head | LIS | EoSY |
| SF 7 – Inventory of School Personnel | List of school personnel with basic profile and teaching load/assignment | School head | Manual (originally designed in Human Resource Information System) | BoSY and as needed |
| SF 8 – Learner Basic Health Profile | Per learner assessment of Body Mass Index | Class adviser / MAPEH teachers | LIS | BoSY and EoSY |
| SF 9 – Learner Progress Report Card | Individual academic, behavioral and attendance report by quarter (formerly Form 138) | Class adviser | Manual | Quarterly |
| SF 10 – Learner’s Permanent Academic Record | Individual academic record by quarter and SY (simplified and standardized from former Form 137) | Class adviser | Manual | EoSY |
| SHS forms (new) | SFs 1-7 customized to fit SHS requirement | Class adviser / School head | LIS and manual | Semestral |
School Forms Download
Department of Education revises and updates each forms from time to time. Teachers need to use latest forms. Below are links where you can download Latest DepEd School Forms Templates (SF 1-10) for free.
School Form 1 (SF1) – Download
School Form 2 (SF2) – Manual | Download, Automated | Download
School Form 3 (SF3) – Download
School Form 4 (SF4) – Download
School Form 5 (SF5) – Download, Kindergarten | Download
School Form 6 (SF6) – Download
School Form 7 (SF7) – Download
School Form 8 (SF8) – Download
School Form 9 (SF9) – Elementary | Download, Secondary | Download, SHS | Download
School Form 10 (SF10) – Elementary | Download, Secondary | Download, SHS | Download
You can also download E-Class Record Templates here: DOWNLOAD
